How to Display Company Announcements on Office TVs

The old office corkboard, cluttered with faded flyers and overlapping memos, is a relic of the past. So are the mass emails that get buried in overflowing inboxes, often unread and unacted upon. In a modern workplace, effective internal communication requires a more dynamic, visible, and engaging approach. The answer is likely already mounted on your walls: your office TVs.

Turning those screens into a vibrant channel for company announcements can transform how you connect with your team. It ensures everyone, from the front desk to the factory floor, receives timely and consistent information. This guide will show you exactly how to set up a system to display company announcements on your office TVs, making your internal communications impossible to miss.

Why Use Office TVs for Company Announcements?

Before diving into the “how,” let’s explore the “why.” Using televisions for internal communications offers significant advantages over traditional methods.

Boosts Employee Engagement

Visual information is more engaging than text alone. A well-designed announcement on a large screen naturally draws attention. By displaying company wins, employee spotlights, and project milestones, you create a shared sense of purpose and celebrate collective success. This visibility helps employees feel more connected to the company’s mission and to each other.

Ensures Consistent and Timely Messaging

Emails can be missed, and word-of-mouth can lead to misinformation. A digital signage system guarantees that every screen displays the exact same message at the exact same time. Whether it’s an urgent IT update, a reminder about open enrollment, or a welcome message for a new hire, you can be confident that everyone is getting the same information directly from the source.

Reaches Every Employee

Not all employees are sitting at a desk all day. For staff in manufacturing, logistics, or retail environments, email is not a primary communication tool. Placing TVs in breakrooms, warehouses, and other common areas ensures these non-desk employees stay informed and included in company culture.

Reinforces Company Culture

Your office screens can become a living representation of your company’s values. Use them to share photos from team events, highlight your company’s social responsibility efforts, and display motivational quotes that align with your brand. This constant visual reinforcement helps build and maintain a strong, positive workplace culture.

A Step-by-Step Guide to Setting Up Your System

Transforming your office TVs into a communication powerhouse is simpler than you might think. Here’s a breakdown of the process.

Step 1: Evaluate Your Existing Hardware (The TVs)

First, take inventory of the televisions you already have. For displaying company announcements, you don’t necessarily need expensive, commercial-grade screens. Most modern consumer TVs will work perfectly.

Look for a television with at least one available HDMI port and a Full HD (1920×1080) resolution. This ensures your content will look sharp and professional. If you need to purchase new TVs, consider their placement—a brighter screen may be necessary for a sunlit lobby, while a standard model is fine for a windowless breakroom.

Step 2: Choose and Connect a Media Player

A TV is just a display; it needs a “brain” to tell it what to show. This is the role of a media player. While you could connect a laptop, a much more elegant and cost-effective solution is a small, dedicated device.

• Smart TVs: Some TVs with built-in operating systems like Android TV or Google TV can run digital signage apps directly. This is the simplest setup, as it requires no external hardware.
• External Media Players: If your TV isn’t “smart” or its system is slow, a small external player is your best bet. Devices like the Amazon Fire TV Stick, a Chromecast with Google TV, or an Android TV box are affordable, reliable, and plug directly into the TV’s HDMI port. They connect to your office Wi-Fi and can be tucked neatly behind the screen.

Step 3: Implement a Cloud-Based Software Solution

This is the most crucial component. Software is what allows you to control what is shown, when it’s shown, and on which screens. Relying on a USB stick for updates is inefficient and impossible to scale. A cloud-based digital signage software like SignageTube is the key to effortless management.

A software platform lets you:

• Manage Content Remotely: Upload a new PowerPoint presentation from your desk and send it to screens across the building—or across the country.
• Schedule Announcements: Program content to appear at specific times. For example, show a “Welcome” slide deck during morning arrivals and switch to project updates in the afternoon.
• Organize Screens: Group TVs by department or location (e.g., “Sales Floor,” “Breakroom,” “Lobby”) and send targeted content to each group.

SignageTube simplifies this process by allowing you to use Microsoft PowerPoint, a tool your team already knows, to create the announcements.

Step 4: Create Engaging and Effective Content

Now that your system is in place, you can focus on creating the announcements themselves. The goal is to make your content glanceable and easy to digest.

• Be Visual: Use high-quality photos, company branding, and bold graphics. Show pictures of the “employee of the month” instead of just writing their name.
• Keep Messages Concise: Think of your screen like a billboard. People are walking by, not sitting down to read an essay. Use short headlines and bullet points. The “3×5 rule” is a good guideline: no more than three lines of text with five words per line.
• Maintain Brand Consistency: Use your company’s official fonts, colors, and logo. This creates a professional and cohesive look across all communications. Create a PowerPoint template with these elements to make it easy for anyone on your team to create on-brand content.
• Schedule and Rotate: Don’t let your content get stale. Schedule regular updates. A good practice is to mix long-term content (like company values) with timely announcements (like an upcoming potluck) to keep the screens fresh and interesting.

Start Transforming Your Office Communication Today

Stop relying on outdated methods that fail to capture your team’s attention. Your office TVs are an underutilized asset waiting to become the central hub of your internal communication strategy. By pairing them with the right media player and a powerful software solution, you can create a dynamic, reliable, and engaging system for sharing company announcements.

SignageTube provides the missing link, making it simple to manage your screens from a central dashboard using the familiarity of PowerPoint. You can schedule content, update messages instantly, and ensure every employee feels connected and informed.

Ready to bring your company announcements to life? Try SignageTube for free and see how easy it is to take control of your office screens.